Quebec Incorporation Package

Quebec govt. has two queues. In regular queue (no extra cost), a numbered company done in 3 business days and named company done in 5 business days. In express queue (extra cost), numbered or named company can be ready in 1 business day.

We prepare the articles of corporation, by laws and other documents. We are proud to incorporate thousands of companies since 2002 in Canada.

A Minute book is a corporate legal document prepared by a corporate lawyer. As per corporation act, a Minute book is MANDATORY. Minute book consists of by laws, share structure & other legal sections. It's REQUIRED to open bank account. Without it, a corporation is not complete. A Minutebook must be presented when corporation is audited.

Share certificates is the legal and official proof of ownership of corporation. You need it to show in any official purpose such as bank, contracts, mortgage etc. It's an absolute recommended items if you have more than one shareholder. We will send some blanks certificates as well which could be used in future in case you add any other person (such as spouse, child, friend) as shareholder.

Seal is a protection against fraudulent activity. It has legal value (by default defends) in case anybody create false docs or make false loan in your company name. It's highly recommended if your company has frequent transactions or provide receipt, invoices. It's also needed if you go for loan, mortgage, employment contract, service contract or any sub-contract.

Payroll account applicable in all cases. Even if you do not have employee, your own salary to be processed through payroll account. Please note, this is not the process your payroll, but this is the initial set up of payroll account with CRA which you definitely need to process the payroll.

You need import export account only if you plan to export or import from/to Canada. Please note, only physical items (not service) fall under export or import. If you select, we will register this account and give you the account number.

It's the Workplace Safety Board registration. If your corporation plan to have employees now or in future, it MUST register with QSST. We register and give you the account number and hook you with QSST authority. Please note, it does not cost monthly premium fees, rather QSST authority will advise on your eligibility of free program or fees.

Seal is a protection against fraudulent activity. It has legal value (by default defends) in case anybody create false docs or make false loan in your company name. It's highly recommended if your company has frequent transactions or provide receipt, invoices. It's also needed if you go for loan, mortgage, employment contract, service contract or any sub-contract.

Two major benefits. 1. Tax claimable: cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package. 2. The default process is, these filing to be done together with corporation; hence, it's cheaper in package. To do this services later; there are manual forms and process; hence, costs more money and takes longer processing time.

It includes legal, accounting and corporation update services. Every new corporation receives notices from CRA, federal & provincial government, competitor business etc. As a small company, if you do not have your own lawyer and accountant, then our lawyer, accountant and corporation specialist here for you. It's a $399 dollar service, but only $99 with package.

We are an agent of global domain registration. After your company name gets approved, we can instantly reserve a domain in your company name for 1 year (example: www.companyname.com)

Minute Book, Corporate Tax ID, GST Account, QST Account, Payroll account and Initial Returns are mandatory. Every corporation must have a corporate tax ID, just like the SIN number for an individual. Same applicable for GST & Payroll account. Initial Return is a mandatory filing MUST be done for every new corporation. Fail to file these mandatory filing, may result the corporation NULL & VOID.

Many of our clients are law firm and accounting firm. This is why, we kept everything here as a choice. For example, the Minute book is a mandatory for a corporation, but we put here as a choice, because the law firm itself can prepare their minute book.

Quebec govt. has two queues. In regular queue (no extra cost), a numbered company done in 3 business days and named company done in 5 business days. In express queue (extra cost), numbered or named company can be ready in 1 business day.

Quebec govt. follows very strict rules about corporation's name. If name does not meet the requirements, it would be rejected and takes almost two weeks to know this decision. To avoid delay of your incorporation process or if you are in rush to get corporation documents, best way would be choosing a numbered corporation and adding a trade name latter. Or, if you really wants a name from the very beginning, follow the bellow name rules strictly.

For a named corporation, a valid name search report is required. You have option to upload if you already have it, or can ask us to obtain it for you. For details, read the bottom note on how name approval works.

The name MUST be in French. If in any other words, it must be translated into French correctly. The name MUST contain 3 components. 1. The generic or descriptive component: This is a word or group of words that describes the nature of business. It can be common (non-distinctive) french word. 2. The unique or distinctive component: this is the specific component, a word or group of words that clearly distinguishes one enterprise from another. It should be unique or distinctive element. 3. Legal suffix at the end. The legal suffix must be selected any one among. An Example: Quincaillerie Saint-Jean Inc. Here, 'Quincaillerie ' is the generic component, 'Saint-Jean' is unique component and 'Inc.' is the legal suffix component.

We are an agent of Industry Canada. If you buy name search report & name approval from us, we do a pre-search first before obtaining the report. If pre-search result shows conflict, we will request you for alternative name by email, up to 3 names at free of cost.

All of these legal suffix have same legal meaning and significance. Choice is for appearance purpose only. You may choose anyone that looks nice to you.

It is the location where business is located. It can be a commercial rented place or home address. It can't be a P.O Box, must be a physical address. CRA documents will go to this address.

Yes, it can be changed later. In many cases when commercial place is not rented yet, residential address is given.

If you do not have a Quebec address, we provide registered address and mail scanning service. Please click, on the form where says, "Click here if you don't have Quebec Address".

Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

Directors are the overall head of the corporation, typically, all the owners. You can add more than one directors (up to 5). Each director has equal power and control to the corporation.

For a Quebec corporation, there is no residency requirement for the director(s). Therefore, the director(s) can be either Canadian resident(s) or foreigner(s).

If you are doing corporation for a client, please do not write here your name. This place is the name of the primary owner of the corporation. We don't contact this person, rather we contact the person mentioned in billing address. You can write your details in the billing address during checkout.

Each director has equal power and control over the corporation. Second director can remove primary director and vice versa. Therefore, you may add additional director whom you trust. You may add a director at a later time as well.

Yes. A director can be added or removed at a later time. That could be done through our website.

Director must be an individual who is 18 year old or more.

For a Quebec corporation, there is no residency requirement for the director(s). Therefore, the director(s) can be either Canadian resident(s) or foreigner(s).

Incorporator is the person(s), under whose authority this corporation is being created. Typically, all the directors are the incorporators.

If you are doing for a client, you may choose 'all directors are incorporators'. We do not contact your clients, rather we contact the person in the billing address. You may write your details in billing address.

If you are incorporating a holding company, then you may choose the option, 'incorporator is another corporation'.

Yes, it's mandatory as per corporation act. The owners, shareholders, share structure and share class are defined in minutebook. If you do not select minutebook, the next step "Share & Shareholders" section will skip assuming you will do minutebook with another firm.

When you incorporate a company, the expenses are called business development expense which is tax creditable. Any spending you do after incorporation, is considered as operating expense which are not tax creditable. Doing it separately later is a manual process which cost more and takes longer time.

Anybody including an employee can be an officer to the corporation. It's not as important as of director. It's changeable later at any time.

Any designation is fine. It's more important for a big corporation. It's changeable later.

Yes, same person can be director, incorporator, officer and shareholder. Most new corporation starts in that manner and changes when it grows bigger.

This is just initial set up. It's changeable later when company becomes big. Most people use $1 as initial price.

These are weaker than class A. Most people don't issue it in the beginning. Some people issue in case they are selling some of their shares to others.

If you are the only shareholder, any number is okay, 100% owned by you. Most people put 1. It's changeable later. If more than one shareholder, put proportionately.

Yes. You can add or remove sharehodler later at anytime.

Total share is calculated by adding up each shareholder's share number. Example: your share is 60, your spouse's share is 40. Then total shares = 60 + 40 = 100. In this case, you hold 60% and spouse holds 40%. If more than one shareholder and you want to assign in percentage, make total share number as 100.

Every corporation in Canada must have a business number from CRA. This is the identification of your corporation with Canada Revenue Agency.

All corporation must have corporate tax ID. This is like SIN number for an individual. It's required to report any income (even zero) of the corporation. Please note, this is the initial set up of tax ID which you need to provide to your accountant.

It's the initial set up for an GST account with CRA. Customer's invoice or receipt must show the GST number. In applicable amount, unable to collect GST may cause to CRA penalty.

It's a one time set up. Since your corporation located in Quebec, to collect QST, you are required to have a QST account.

It's a mandatory filing (alternatively knows as initial declaration) for each new corporation in Quebec. Fail to do so, corporation may get NULL & VOID after 60 days.

Payroll account applicable in all cases. Even if you do not have employee, your own salary to be processed through payroll account. Please note, this is not payroll service, but the initial set up of payroll account with CRA.

It's the Workplace Safety Board registration. If your corporation plan to have employees now or in future, it MUST register with QSST. We register and give you the account number and hook you with QSST authority. Please note, it does not cost monthly premium fees, rather QSST authority will advise on your eligibility of free program or fees.

If your business involves in importing or exporting physical goods, it is required. The government uses this account to process customs.

Share certificates is the legal and official proof of ownership of corporation. You need it to show in any official purpose such as bank, contracts, mortgage etc. It's an absolute recommended items if you have more than one shareholder. We will send some blanks certificates as well which could be used in future in case you add any other person (such as spouse, child, friend) as shareholder.

Seal is a protection against fraudulent activity. It has legal value (by default defends) in case anybody create false docs or make false loan in your company name. It's highly recommended if your company has frequent transactions or provide receipt, invoices. It's also needed if you go for loan, mortgage, employment contract, service contract or any sub-contract.

It includes legal, accounting and corporation update services. Every new corporation receives notices from CRA, federal & provincial government, competitor business etc. As a small company, if you do not have your own lawyer and accountant, then our lawyer, accountant and corporation specialist here for you. It's a $399 dollar service, but only $99 with package.

We are an agent of global domain registration. After your company name gets approved, we can instantly reserve a domain in your company name (example: www.companyname.com)

Supplies (physical minute book, share certificate, corporate seal) will be shipped by Canada Post (expedited) and you will receive a tracking number in your email. Please note, this address is for shipping of supplies only. Government documents always go to corporation's address.